SECTION 1: SCOPE
PURPOSE:
The purpose of the following resources is to educate the public on City news and updates, as well as promote City and community organization events.
BACKGROUND:
The City of Ramsey offers various avenues for promoting local community events and initiatives.
- City of Ramsey Website (Community Event Calendar): The calendar is featured on the home page of the City of Ramsey website, providing a description, details, a link to the event’s website if available, and a flyer for the event.
- City Update: The City of Ramsey issues a City Update to all City staff and Councilmembers, which the public can also access through a subscription or by visiting the City’s website. The City Update is distributed bi-weekly on Fridays.
- Social Media: The City of Ramsey operates Facebook and Instagram pages.
- Facebook and Instagram posts must adhere to the City’s social media policy, located at cityoframsey.com/325.
- Facebook posts are displayed on the City’s page in the order that they were received; therefore, the City cannot guarantee message visibility as new messages continue to be posted.
SECTION 2: CRITERIA/PROCEDURE
A. ELIGIBLE USERS:
Not-for-profit organizations are eligible users of the community event promotion resources. Examples of not-for-profit and government organizations include (but are not limited to): youth organizations, Lions Clubs, Rotary Clubs, Women of Today, religious institutions, government institutions, educational institutions, senior citizen clubs, etc. The organization or event must be located within the City of Ramsey or be accepted at the discretion of the City Administrator or their designee.
For-profit organizations may utilize community event promotion resources when hosting a non-profit community event, provided they obtain approval from the City Administrator. Other private businesses may be permitted to utilize these resources under specific circumstances, subject to the approval of the City Administrator. Again, the organization or event must be located within the City of Ramsey or accepted at the discretion of the City Administrator or their designee.
B. APPLICATION:
A complete “Community Event Promotion Application” must be submitted a minimum of 14 days prior to the proposed start date of a message; and must not be submitted more than six months in advance of the start date of a message. The City of Ramsey, Administrative Services Department, (Communications Division) must receive applications.
“Community Event Promotion Applications” will be accepted and documented on a first-come, first-served basis, based on the order in which completed applications are received. In the event that too many message requests are received for a particular date, the City of Ramsey reserves the right to decide what messages will be displayed. The City will make a good-faith effort to display messages in the order they were received, but cannot guarantee the order in which they are displayed. The City reserves the right to display messages submitted without an application at the discretion of the City Administrator or their designee.
C. MESSAGE:
All messages are subject to change by the City of Ramsey, and the City of Ramsey is not responsible for errors. Messages that contain, but are not limited to, the following will be denied: political campaign messages, for-profit advertising, religious or spiritual messages, messages promoting a worship service, messages pertaining to illegal activities, and any message containing profanity or offensive language. Messages must be of broad community interest.
1. City of Ramsey Website (Community Events Calendar): Please provide a flyer for your event (PDF or JPG preferred) that includes the date, time, location and title of the event, along with a brief description of the event and a website, phone number or email to contact with questions or to learn more information.
The City will provide a link (when provided) to this event flyer or the event information on the Community Events Calendar section on the main page of the City’s website.
2. City Update: Please provide a flyer for your event (PDF or JPG preferred) that includes the date, time, location and title of the event, along with a brief description of the event and a website, phone number or email to contact with questions or to learn more information. The City will attach the flyer or event information to the City Update.
3. Social Media: Please provide a flyer for your event (PDF or JPG preferred) that includes the date, time, location and title of the event, along with a brief description of the event and a website, phone number or email to contact with questions or to learn more information.
Social Media posts must adhere to the City’s Social Media Policy, located at cityoframsey.com/325.
Social Media posts are displayed on the City’s pages in the order they were received. Therefore, the City cannot guarantee message visibility as new messages continue to be posted.
D. DURATION:
The City of Ramsey will make a good-faith effort to accommodate the preferred message start date given by the applicant, but cannot guarantee that the message will be posted on that date. The City reserves the right to increase or decrease the duration of a message at the discretion of the City Administrator or their designee. Messages shall be posted to the website (Community Events Calendar), City Update, and Social Media no more than 14 days in advance of an event, with a maximum duration of 14 days.
Please note – messages are displayed in the order they are received. Therefore, the City cannot guarantee the message visibility as new messages continue to be posted.
E. ANNUAL USE:
Organizations are limited to a maximum of four (4) messages in each of the individual community event promotion resources per year. The City reserves the right to increase or decrease an organization’s annual limit at the discretion of the City Administrator or their designee.
F. MESSAGE PRIORITY:
The City of Ramsey reserves the right to prioritize the order of all messages featured in the Community Events Calendar, in the City Update or on the City’s Social Media pages. Messages from the City of Ramsey, along with any urgent or emergency notices, will take precedence over community event messages.
G. CHARGE:
The use of community event promotion resources is provided at no charge.
H. APPROVAL:
Messages will be reviewed and approved by the City Administrator or their designee.
Revised June 2025
